Entry into force is not the same as application
The AI Act entered into force on 1 August 2024, with obligations applying in phases. The relevant application, organisational role and type of duty determine the assessment; a single general start date is insufficient.
Inventory the systems actually used
Include AI functions added to existing software, not just separately purchased products. Record the purpose, data supplied and decisions supported. A writing assistant differs from a system assessing applicants. Supplier documentation should explain roles and significant updates.
Make oversight practical
Privacy, confidentiality and intellectual property remain separate considerations. Define permitted uses, who checks outputs and when staff must stop or escalate. Procurement, IT and the responsible department should review new functions together rather than assume earlier approval covers every update.
Source and background: AI Act enters into force.
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